DEFINITIONS:
Bailey Chinnery Photography shall mean Valda Bailey and Doug Chinnery
The Client: shall mean the person or persons listed on the invoice as the person booking the tour or workshop and anyone they are booking on behalf of
The Fee; shall mean the fee listed on the invoice for the purpose of the Client(s) attending the workshop or tour (including any applicable taxes should they apply)
The Dates; shall mean the dates listed on the invoice and workshop of tour website listing in respect of the commencement and termination of the workshop or tour
The Deposit; shall mean the sum listed on the invoice
The Invoice; shall mean the document sent to the client(s) indicating payment required for the workshop or tour
The Workshop or Tour; shall mean any place, event or location together with such details as may be recorded on the invoice and web page to include accommodation, tuition from Bailey Chinnery Photography and other services or extras as described during the dates outlined.
AGREEMENT:
The invoice and these Terms and Conditions shall form the entire agreement between the parties save for any variations agreed in accordance with these Terms and Conditions and no variation or modification shall be effective unless accepted by Bailey Chinnery Photography in writing.
Deposit
A Deposit is required when the client books a Tour or Workshop in order to reserve a place on the requested dates. The Deposit will apply towards the Fee payable for the Workshop requested by the Client and is non-refundable. The place on the Workshop or Tour is not secure until the Deposit is received. Bailey Chinnery Photography reserve the right not to accept any booking without giving a reason.
Payments
The balance of the Fee must be paid for or on behalf of the Client no later than 28 days prior to the Dates. The Client shall always remain the persons liable to Bailey Chinnery Photography for the Fee on behalf of the Client. Any bank or PayPal charges incurred due to returned cheques will be debited to the Client and payable in addition to the Fee.
Cancellation
In the event of the Client cancelling their place on the workshop or tour, Bailey Chinnery Photography reserve the right to charge a cancellation fee in accordance with the following scale:
The Deposit may be returned if cancellation takes place more than 3 months prior to the Dates if an alternative booking can be secured.
100% of the Deposit may be retained if cancellation takes place less than 3 months prior to the Dates
100% of the Fee will be retained if cancellation takes place within 28 days of the workshop or tour
If Bailey Chinnery Photography can secure an alternative booking at any time up to the Dates they may be able to return some or all of the Fee at their discretion and retain an administration fee of £100.
Coverage
Bailey Chinnery Photography cannot be held responsible for the lack of photographic coverage caused by any restrictions in force by officials or organisations of any location where the Workshop or Tour is due to take place. Bailey Chinnery does not guarantee any specific location or photograph, although every effort will be made to deliver the Workshop or Tour as described on the website and tour notes.
Travel and Accommodation
The Fee does not cover any costs associated with the Workshop or Tour beyond accommodation, transport (as provided by Bailey Chinnery Photography) and all photographic tuition during the Workshop or Tour. All other costs and expenses associated with attending the Workshop or Tour are the responsibility of the Client.
Force Majeure Whilst every care is taken to provide the Tour or Workshop on the Dates, it is subject to alteration or cancellation by Bailey Chinnery Photography owing to any cause beyond its reasonable control, i.e. act of God, fire, war, road closure, illness etc.
Cancellation by Bailey Chinnery Photography
In the event of cancellation by Bailey Chinnery Photography, Bailey Chinnery Photography’s liability shall be limited to a full refund of any sums paid by the Client in respect of the Workshop or Tour. A rearrangement onto a future Tour or Workshop can be arranged free of charge. Bailey Chinnery Photography will not be responsible for any further costs, losses, claims or actions howsoever arising, and the Client hereby indemnifies Bailey Chinnery Photography against same.
Illness and Non-Attendance
Bailey Chinnery Photography will use all reasonable endeavours to ensure that the named photographers will be available to lead the Tour or Workshop; however, in the unlikely event that one cannot attend, an alternative replacement leader will be sought. If this is not possible the Workshop or Tour may still be able to proceed with a single leader and without reduction in Fee.
Client Responsibility
It is the responsibility of the Client to possess a valid passport (if required) and all visas, permits and certificates, including medical certificates required for the Workshop or Tour. All advice or notes given by Bailey Chinnery Photography on such is given in good faith. It is the responsibility of the Client to arrive on time, to be healthy enough to complete the tour and come with the appropriate clothing, footwear and equipment.
Governing Law
This agreement shall in all respects be governed by the law of England and Wales and the parties hereto submit to this jurisdiction.
Insurance
The Client is hereby advised to take out a suitable insurance policy to cover for any expenses, losses, claims or actions of any kind arising in connection with but without limitation to both cancellation by either party and force majeure affecting the Workshop or Tour or any event or matter relating to or dependent upon the Workshop or Tour.
Liability
Bailey Chinnery Photography do not accept any liability for personal injury, accidents or losses of any kind whatsoever, and however caused, during the course of the Workshop or Tour and the Client hereby indemnifies Bailey Chinnery Photography against any claims, costs, losses or demands howsoever arising in this respect.
Declaration
In booking and paying a Deposit for a Workshop or Tour with Bailey Chinnery Photography the Client hereby agrees and confirms that they have read and understood the content, meaning and effect of these Terms and Conditions and acknowledge that they have been afforded the opportunity of seeking their own separate and independent legal advice prior to paying the Deposit indicating their complete acceptance of these Terms and Conditions.
Updated 25.06.19
