Booking Terms & Conditions
DEFINITIONS:
Bailey Chinnery Photography shall mean Valda Bailey and Doug Chinnery
The Client: shall mean the person or persons listed on the invoice as the person booking the tour or workshop and anyone they are booking on behalf of
The Fee; shall mean the fee listed on the invoice for the purpose of the Client(s) attending the workshop or tour (including any applicable taxes should they apply)
The Dates; shall mean the dates listed on the invoice and workshop of tour website listing in respect of the commencement and termination of the workshop or tour
The Deposit; shall mean the sum listed on the invoice
The Invoice; shall mean the document sent to the client(s) indicating payment required for the workshop or tour
The Workshop or Tour; shall mean any place, event or location together with such details as may be recorded on the invoice and web page to include accommodation, tuition from Bailey Chinnery Photography and other services or extras as described during the dates outlined.
AGREEMENT:
The invoice and these Terms and Conditions shall form the entire agreement between the parties save for any variations agreed in accordance with these Terms and Conditions and no variation or modification shall be effective unless accepted by Bailey Chinnery Photography in writing.
Deposit
A Deposit is required when the client books a Tour or Workshop in order to reserve a place on the requested dates. The Deposit will apply towards the Fee payable for the Workshop requested by the Client and is non-refundable. The place on the Workshop or Tour is not secure until the Deposit is received. Bailey Chinnery Photography reserve the right not to accept any booking without giving a reason.
The Client has the right to cancel their booking at any time and without giving a reason, within fifteen days of making the booking and all monies paid will be refunded in full.
Payments
The balance of the Fee must be paid for or on behalf of the Client no later than 60 days prior to the dates. The Client shall always remain the persons liable to Bailey Chinnery Photography for the Fee on behalf of the Client. Any bank or PayPal charges incurred due to returned cheques will be debited to the Client and payable in addition to the Fee.
Cancellation
In the event of the Client cancelling their place on the workshop or tour, Bailey Chinnery Photography reserve the right to charge a cancellation fee in accordance with the following scale:
Deposits are non-refundable. However, at the discretion of Bailey Chinnery Photography, The Deposit may be returned if an alternative booking can be secured according to the following scale.
* 30% of the Deposit will be retained if cancellation takes place more than 120 days prior to the Dates of the workshop or tour if a substitute booking is secured.
* 60% of the Deposit will be retained if cancellation takes place between 120 and 60 days prior to the Dates of the workshop or tour if a substitute booking is secured.
* 100% of the Deposit will be retained if cancellation takes place less than 60 days prior to the Dates of the workshop or tour regardless of whether a substitute booking is secured.
*100% of the Fee and deposit will be retained if cancellation takes place within 28 days of the workshop or tour regardless of whether a substitute booking is secured.
In the event of the Client cancelling their place on the workshop or tour and then at some subsequent time Bailey Chinnery Photography cancel the tour or workshop for any reason, the Client will not be entitled to a refund of the Deposit. At the point the Client cancels their place on the workshop or tour they terminate the contract between themselves and Bailey Chinnery Photography.
Coverage
Bailey Chinnery Photography cannot be held responsible for the lack of photographic coverage caused by any restrictions in force by officials or organisations of any location where the Workshop or Tour is due to take place. Bailey Chinnery does not guarantee any specific location or photograph, although every effort will be made to deliver the Workshop or Tour as described on the website and tour notes.
Travel and Accommodation
The Fee does not cover any costs associated with the Workshop or Tour beyond accommodation, transport (as provided by Bailey Chinnery Photography) and all photographic tuition during the Workshop or Tour. All other costs and expenses associated with attending the Workshop or Tour are the responsibility of the Client.
Force Majeure Whilst every care is taken to provide the Tour or Workshop on the Dates, it is subject to alteration or cancellation by Bailey Chinnery Photography owing to any cause beyond its reasonable control, i.e. act of God, fire, war, road closure, illness etc.
Cancellation by Bailey Chinnery Photography
In the event of cancellation by Bailey Chinnery Photography, Bailey Chinnery Photography’s liability shall be limited to a full refund of any sums paid by the Client in respect of the Workshop or Tour. A rearrangement onto a future Tour or Workshop can be arranged free of charge. Bailey Chinnery Photography will not be responsible for any further costs, losses, claims or actions howsoever arising, and the Client hereby indemnifies Bailey Chinnery Photography against same.
Illness and Non-Attendance
Bailey Chinnery Photography will use all reasonable endeavours to ensure that the named photographers will be available to lead the Tour or Workshop; however, in the unlikely event that one cannot attend, an alternative replacement leader will be sought. If this is not possible the Workshop or Tour may still be able to proceed with a single leader and without reduction in Fee.
Client Responsibility
It is the responsibility of the Client to possess a valid passport (if required) and all visas, permits and certificates, including medical certificates required for the Workshop or Tour. All advice or notes given by Bailey Chinnery Photography on such is given in good faith. It is the responsibility of the Client to arrive on time, to be healthy enough to complete the tour and come with the appropriate clothing, footwear and equipment.
The full cost of all Covid-19 tests required for travel by any government or authority is the responsibility of the client and must be completed in due time and appropriate certificates and documents carried.
The full costs of any quarantine accommodation, living expenses of any type or disrupted travel due to Covid-19 measures or illness caused by Covid-19 or any other illness, sickness or unforeseen occurrence at any time and to any member of the tour or workshop party is the responsibility of the client.
The client agrees not to travel if they feel unwell or are displaying any Covid-19 symptoms at the time of the tour or have been in contact with anyone who has been tested positive for Covid-19 in the fourteen days before the tour.
The client agrees to follow all Covid-19 protection measures put in place by Bailey Chinnery or by local and national authorities and organisations.
Governing Law
This agreement shall in all respects be governed by the law of England and Wales and the parties hereto submit to this jurisdiction.
Insurance
The Client is hereby advised to take out a suitable insurance policy to cover for any expenses, losses, claims or actions of any kind arising in connection with but without limitation to both cancellation by either party and force majeure affecting the Workshop or Tour or any event or matter relating to or dependent upon the Workshop or Tour.
Liability
Bailey Chinnery Photography do not accept any liability for personal injury, accidents or losses of any kind whatsoever, and however caused, during the course of the Workshop or Tour and the Client hereby indemnifies Bailey Chinnery Photography against any claims, costs, losses or demands howsoever arising in this respect.
Declaration
In booking and paying a Deposit for a Workshop or Tour with Bailey Chinnery Photography the Client hereby agrees and confirms that they have read and understood the content, meaning and effect of these Terms and Conditions and acknowledge that they have been afforded the opportunity of seeking their own separate and independent legal advice prior to paying the Deposit indicating their complete acceptance of these Terms and Conditions.
Updated 09.08.22